STEWARDS

The Stewards of the Meeting shall not be in any way responsible for its Organisation and shall not have any executive duty in connection therewith. It follows, therefore, that in the discharge of their duties they do not incur any responsibility except to the AAM. In a meeting comprising several events there may be different Stewards of the Meeting for each event. When the AAM has appointed one or more of the Stewards of the Meeting, such Steward, or if more than one, the Steward appointed as the Senior Steward, will act as chairman of the Stewards of the Meeting.

With the exception of Club Events, there shall always be three Stewards of the Meeting. Two of these Stewards shall be appointed by the AAM. If for any reason there are not three, the first duty of the remaining Stewards is to co-opt a suitable person so as to form a quorum. There should never be more than three Stewards for any event.

Stewards should be present and are empowered to act from the moment Scrutineering commences, and cease their duties when any appeals against decisions of the Clerk of the Course have been heard, and the time limit for any further appeals has expired. They may adjourn the hearing of any appeals until a time and place suitable to all parties.

At all times the Stewards of the Meeting should act through the Clerk of the Course.

The Stewards of the Meeting will satisfy themselves that the conditions of permit (and track licence if appropriate) are complied with and have power to withdraw the permit in the event of non-compliance of any Rule of the NCRs.

Copies of all Rules, notices, etc., must be provided by the organising club for the use of the Stewards, as far as possible in advance of the event, but not later than after the end of registration of competitors.

Stewards of Meeting to Report - As soon as practicable after the conclusion of an event the Stewards of the Meeting shall, with the help of information provided by the Clerk of the Course, compile, sign and send to the AAM a report giving particulars of all results, accidents involving injury or damage to property, all protests and appeals lodged, action taken thereon, penalties imposed together with any recommendation in respect of such cases. The report shall also contain the Stewards' general comments on the Organisation of the event and the exercise of their own powers in relation thereto, and any other observations as to the conduct of the event, which they consider, should be made to the AAM. There shall be submitted with the report any notices of Intention to Appeal and appeal fees received in accordance with Appendix “R”' of these Rules.

The Stewards of the Meeting are the second judicial body at any event, and are responsible for hearing and adjudicating upon any Appeal against a Clerk of the Course or official's decision. They are also responsible for the forwarding of any fines or protest fees that may have been collected, to the AAM.

The Stewards of a Meeting have another main function, that of preventing unnecessary danger. In fulfilling their duties concerning the safe conduct of an event, the Stewards should act as a body unless there are overriding considerations of urgency. However, the AAM Steward has overriding authority in matters of safety. Any individual Steward who is forced to take action should inform his fellow Stewards and the Clerk of the Course as soon as possible. No Steward should commit any act or give any order except as is required to give effect to the execution of the specific powers of the Stewards.

Stewards must cause to be investigated any incident, or breach of the Rules, that they may observe, or which is reported to them.

THE SECRETARY OF THE MEETING:

The Secretary of the Meeting will be responsible for the Organisation of the Meeting as regards all material and notices required in connection therewith.

He must be present throughout practicing and the competition in order to assist the Clerk of the Course and the other officials in the correct running of the meeting.

He shall be responsible for all paperwork prior to the event including acceptance of entries, allocation of numbers etc., and for the submission of necessary documentation to the AAM after the event.

He shall be responsible for the competitors' 'signing-on' sheet including examining Licences, etc. He should maintain a list of novice drivers

Competitors who fail to produce the necessary documents to prove their eligibility for the meeting shall be reported to the Stewards of the meeting.

He shall have available, for the assistance of officials and competitors, a current copy of the National Competition Rules (with amendments, if any).

He shall maintain the official notice board. All official bulletins, permits and authorisations, times and results, should be posted on this board.

He shall be responsible for sending to the Stewards prior to the meeting all appropriate documents, including a copy of the Supplementary Regulations.

He shall be responsible for receiving any Protests or Appeals from Competitors, noting time of receipt, and ensuring that all Protests are passed on to the Clerk of the Course, and all Appeals to the Stewards of the Meeting, as rapidly as possible.

Protests or Appeals may also be received by the Assistant Secretary, the Clerk of the Course, or his Deputy. Protests received by the Assistant Secretary or the Deputy Clerk of the Course must be passed on to the Clerk of the Course, and all Appeals must be passed on to the Stewards, as rapidly as possible.

THE EVENT DIRECTOR (Race Director, Rally Director etc.)

An official appointed at major International Meetings by the organising committee, who is responsible for the overall planning of the meeting and for maintaining the timetable of the meeting, including its non-sporting aspects, and for the compliance of the meeting with the prescriptions and protocol of the FIA/FIM/CIK-FIA and the AAM.

THE CLERK OF THE COURSE

The Clerk of the Course has overall responsibility for the general conduct and control of an event in accordance with the Rules, Programme and Organising Permit. He commences his duties at the opening date for receiving entries, and concludes them when the results have been finalised, the protest time having expired, all protests and appeals dealt with, and any post event inspections of vehicles or components have been completed and reported upon. He must be present throughout practicing and the competition in order to carry out his specified duties.

All Clerks of the Course must be licensed officials.

Responsibilities and Duties.

He shall, either directly, or through his powers of delegation:

• Ensure that all relevant Rules are complied with and that all the equipment needed to do so is at hand or in use as appropriate.
• Keep order in conjunction with the officials appointed with special responsibility for public security.
• Ensure that all officials are provided with the information necessary for carrying out their duties.
• Ensure that the appropriate officials are at their posts, and report accordingly to the Stewards of the Meeting before any events commence. Ensure that the conditions of the permit and track licence (where appropriate) have been fulfilled before the start of the practice or the competition (as appropriate), and report accordingly to the Stewards of the Meeting. Before making such a report the Clerk of the Course, or his Deputy, shall with the exception of Rallies, inspect the course and its installations. Any proposals to vary the manning or equipment levels must receive the specific written approval of the Stewards of the Meeting before the event can commence.
• Make arrangements with the Secretary of the Meeting to satisfy himself and the Stewards of the Meeting that all drivers, co-drivers and entrants are in possession of the appropriate Competition and Club Membership card (as applicable).Any competitor who cannot produce any document necessary to prove his eligibility at an event may not be allowed to start except with the agreement of the Stewards of the Meeting and on payment of a non-returnable fine. In the case of any person so permitted to run, the Clerk of the Course must ensure that the indemnities required have been signed.
• Arrange for all cars to be routed to the Scrutineering area or Parc Ferme (as appropriate).
• Ensure that every accident or incident involving a competing vehicle is reported to the Stewards of the Meeting, the Chief Scrutineer and to the Chief Medical Officer. Stewards of the Meeting, the Chief Scrutineer, and the Chief Medical Officer shall be informed if any competitor is injured. Ensure that the competitor's Licence is returned to the AAM if the Chief Medical Officer considers it appropriate.
• Ensure that each vehicle carries the proper identification marking in accordance with the programme.
• Ensure that the correct driver is in each vehicle and marshal the vehicles as necessary.
• Send the vehicles to the starting line in the right order, personally start all races or delegate this responsibility to a competent official. The same official shall start all scratch races throughout a meeting except in the case of force majeure.
• Convey to the Stewards of the Meeting any proposal to modify the programme or its contents.
• Collect the reports of the Timekeepers, Scrutineers, Technical Commissioners, Pit Observers, Observers and judges of Fact together with such other official information as may be necessary for the determination of the results.
• Prepare or arrange for the Secretary of the Meeting to prepare a statement of the information necessary to enable the Stewards of the Meeting to complete their report. Relieve from duty any official or marshal who the Medical Officer considers as possibly unfit by reason of health, consumption of alcohol or drugs (including amphetamines or amphetamine like substances).
• Ensure that any driver of a Safety Car during a Race (N.B. not including the driver of any car controlling a formation lap) holds a Competition Licence appropriate to the type and status of the event.
• Deal with any Protests from competitors,
• Additional Duties and Responsibilities are detailed in the respective Specific Regulations.
• Powers. The Clerk of the Course is the first judicial body, The Clerk of the Course or his Deputy shall, except in cases of a grave and weighty nature (which will be referred to the Stewards of the Meeting), have the power to impose penalties as the following;-
• Exclude from the results of practice or the competition, or prohibit from competing, any Competitor or Vehicle which has been reported to be unsafe or ineligible.
• Penalise (may impose a fine) any driver reported for not complying with flag signals.
• Penalise (may impose a fine) any competitor reported for being in contravention of these Rules or the Supplementary Regulations.
• Exclusions can be enforced either by the use of the Black Flag during a race, or after interviewing the driver concerned at the conclusion of the competition or practice.
• Report to the Stewards of the Meeting any driver alleged to be guilty of dangerous driving during an event.
• Impose a fine not exceeding RM100. on any competitor who fails to attend, or who reports late at, a scheduled drivers' briefing, or on any driver who has not raced at the circuit before, and who fails to report for a pre-practice briefing
• All penalties applied must be recorded on the Driver's Competition Licence,
• All exclusions, penalties or fines must be reported by the Clerk of the Course personally to the Stewards of the Meeting. Fines must be handed to the Stewards for onward transmission to the AAM.

TIMEKEEPERS AND TECHNICAL OFFICIALS (SCRUTINEERS)

Requisite Qualifications. Timekeepers, Handicappers and Technical Officials shall be appointed and licensed annually by the AAM and shall be subject to an annual review of their ability, experience and record of active participation. The AAM reserves the right to revoke an appointment at any time.

They should have no connection with any particular trader's or manufacturer's business which might benefit in a direct or indirect way from the result of the competition.

Timekeepers may only officiate in accordance with their appointed grade and using the appropriate certified equipment and procedures relevant to the event.

All Special Stage Rallies must have an AAM licensed Scrutineer.

The Chief Scrutineer and Chief Timekeeper are responsible for the staff to be employed, and their condition of employment. The organising club shall provide all information that may be required and shall be responsible for meeting all approved costs of these officials, and for providing adequate facilities for them to carry out their duties.

The Chief Scrutineer and Chief Timekeeper may, on their own responsibility, agree to employ other suitably experienced assistants. Assistant Scrutineers are not empowered to give final approval to the participation of any vehicle.

Expenses. The organising Clubs shall be responsible for all expenses for officials.

DUTIES OF TIMEKEEPERS

The principal duties of Timekeepers shall be:

At the commencement of the event to report personally to the Chief Timekeeper.

Each Timekeeper is responsible for using the appropriate certified equipment for the type and grade of event and for the authenticity of the results produced.

To register such times as are appropriate having regard to the conditions of the competition, or as required by the Clerk of the Course.

Individual Timekeepers will sign the reports relating to the timing which is their individual responsibility, and will pass them to the Chief Timekeeper.

If so requested they will send their original time sheets to the Clerk of the Course, the Stewards of the Meeting or to the AAM. To communicate any times or results only to the Clerk of the Course, the Stewards of the Meeting or in accordance with their instructions.

Timekeepers at Speed Events must not accept responsibility for ensuring that the course is clear and that it is safe to permit the next competitor to start. The Clerk of the Course must appoint a Starter whose duty it shall be to notify the Timekeeper when the course is ready for the next competitor.

The Chief Timekeeper will prepare and sign a report relating to the timing and send it with all necessary supporting documents, to the Clerk of the Course or, in the case of an attempt at record, to the AAM.

The Chief Timekeeper will be judge of Fact in respect of timing matters at Race and Speed Events. At Kart Race Meetings, if there is no Chief Timekeeper, the Chief Lap Scorer will be a judge of Fact in respect of laps completed and finishing order.

The organisers must ensure that all time-sheets are kept for a minimum of four years after an event.

TECHNICAL OFFICIALS/SCRUTINEERS

At all events there shall be a Chief Scrutineer.

The AAM may nominate the Chief Scrutineer, or may appoint officials for specific duties in connection with the eligibility of vehicles, otherwise the organising club shall be responsible for appointing these Officials.

At the commencement of a meeting Scrutineers will report to the Chief Scrutineer.

Scrutineers appointed to an event by the AAM will report any findings to the Chief Scrutineer and Clerk of the Course, with a copy of their notes being supplied direct to the AAM.

At all events the Chief Scrutineer shall make a written report to the Clerk of the Course in respect of all vehicles examined noting those approved and those rejected and reasons for rejection.

The decision of a Scrutineer may be overruled by the Stewards of the Meeting in the course of adjudicating on a properly registered Appeal.

The Scrutineers are responsible for checking the mechanical state of vehicles both in regard to compliance with the requirements of these Rules, the Supplementary Regulations, and in the interests of safety.

In particular, Scrutineers shall:

Make inspections before an event at the request of the organisers or the AAM.

Make inspections during or after a competition or practice if so requested by the Clerk of the Course or the Chief Scrutineer.

Use only such measuring instruments as may be specified or approved by the AAM.

Communicate official information only to the Clerk of the Course, the Stewards of the Meeting or the AAM.

Prepare and sign the reports of their inspections and hand them to the Clerk of the Course and the AAM, if appropriate.

In addition to the Chief Scrutineer, there shall be not less than one Scrutineer for every 45 vehicles entered for the event.

The time allowed for scrutiny shall be such that not more than 10 vehicles per hour are required to be examined per Scrutineer.

The Chief Scrutineer and his Deputy shall remain on duty throughout the event and each Scrutineer who is responsible for finally approving any vehicle taking part in the event shall remain on duty until all vehicles he has approved have completed the competition (including any post-competition scrutineering period), or until released by the Chief Scrutineer.

Scrutineers, in checking vehicles will signify their approval of the vehicle by issuing a label which must be clearly marked with the details of the event and if the event is one which requires a AAM Scrutineer it must bear an official AAM logo. This label must be attached to the vehicle for the duration of the event and made available on request.

When a Scrutineer rejects a vehicle, details should be put in writing, and a copy, timed and signed by the competitor, retained by the Scrutineer

Scrutineers Groups

Trainee Scrutineers will be detailed by the Chief Scrutineer, to assist in order to obtain on-the-job training and experience while progressing towards official appointment as Scrutineers.

Scrutineers are empowered to sign for cars in their own right, and may assist more senior grades at any type of meeting.

Grade 3 Scrutineers are empowered to take charge of scrutineering at events up to National status including race meetings, but excluding championship series.

Grade 2 Scrutineers are empowered to take charge of scrutineering at events up to National status including National and regional championship series.

International Scrutineers are empowered to take charge of scrutineering at any type of event up to International status including FIA championship events.

PIT OBSERVERS

The Pit Observers / Marshals at an event shall:

At the commencement of the meeting report to the Chief Pit Marshal, and act under his orders.

Report immediately any infringement of the Rules by a competitor to the Chief Pit Marshal, for communication to the Clerk of the Course.

At the conclusion of the event submit their reports to the Chief Pit Marshal for communication to the Clerk of the Course.

RACE OBSERVERS AND FLAG MARSHALS

Observers, who are the eyes and ears of the Clerk of the Course, shall occupy posts along the course allocated to them by the Chief Observer.

Upon taking up their post, they will report to the Clerk of the Course on the equipment and manning of the Post. They will pass on to the other members of the post team any instructions they have received from the Chief Observer. They will ensure that watches are synchronised with Official Timekeeper's time.

The Observer is responsible for the efficient operation of the post team, but should not personally become involved in dealing with incidents.

Each Observer is under the orders of the Clerk of the Course, to whom he shall immediately report, by telephone or radio, all incidents which occur on the section of track for which he is responsible. The time that an incident occurred should be verbally reported.

He is responsible for advising the Clerk of the Course should he think it desirable to stop the race.

At the end of each competition or practice, or as required, all Observers must give to the Clerk of the Course, a written report of all incidents or accidents which have occurred in their sector. Written reports should clearly show the official time that any incident occurred, the identities of all persons and vehicles involved in the incident, and include full details of the incident.

Should a vehicle stop in their sector, it should only be moved if the Observer, or appointed Deputy, is satisfied that this can be done without unreasonable risk to marshals, otherwise he should report immediately to the Clerk of the Course that the vehicle can not be moved. The Observer is responsible for the use of the flashing yellow warning lights when the control of these lights is from the observer's post.

Flag Marshals are marshals appointed to give signals by flags to the competitors in accordance with these Rules. They may also act as Observers.

JUDGES OF FACT - (judges)

May be appointed by an organising club or the AAM to adjudicate on any instantaneous factual occurrence, or question of eligibility.

A Protest or Appeal can not be made against a judge in relation to a statement of fact, which shall be accepted as a fact and shall be final unless corrected as hereinafter provided.

The decision, shall not constitute a statement of results, nor shall the judge be empowered to impose a penalty, since he will not necessarily have taken into account the conditions appertaining.

Every judge will report to the Clerk of the Course, for the necessary action to be taken.

A mistake by a judge may be corrected by him with the approval of the Stewards of the Meeting.

The Supplementary Regulations for an event will specify the facts to be judged, and the specific officials who will judge them.

The use of a camera or similar apparatus to facilitate a judge's decision is allowed but only if the apparatus is under the control of the Organisers, and in such a case the judge may delay his decision until its evidence is obtained. Evidence from any other camera or like apparatus will in no case be taken into consideration.

The Chief Scrutineer of an event and members of the Technical Commission will be considered as judges in respect of Vehicle Eligibility.

Environmental Scrutineers and Officials in charge of Sound Meters will be considered as judges in respect of Sound.